Position: Executive Assistant to Director
Location: Gurgaon
Experience: 8+ years
Industry: Retail
Job Summary:
We are
looking for a highly organized and proactive Executive Assistant (EA) to the
Director of our retail brand. The ideal candidate will be responsible for
managing schedules, coordinating meetings, handling confidential
communications, and ensuring smooth day-to-day operations. The role requires
exceptional organizational skills, strong business acumen, and the ability to
multitask in a fast-paced retail environment.
Key Responsibilities:
1. Calendar & Meeting Management
- Manage the Directors daily
schedule, appointments, and travel plans.
- Coordinate and schedule meetings,
conferences, and events.
- Prepare agenda, minutes,
and follow-ups for key meetings.
- Act as a liaison
between internal teams, external stakeholders, and the Director.
2. Communication & Coordination
- Draft and review emails,
reports, presentations, and business correspondence.
- Maintain confidentiality
while handling sensitive business information.
- Manage incoming calls,
messages, and requests, ensuring effective communication flow.
- Interface with senior
management, clients, vendors, and other business partners.
3. Travel & Expense Management
- Arrange domestic and
international travel, including flights, accommodations, and
logistics.
- Process and track expense
reports, ensuring accuracy and compliance with policies.
4. Business Support & Strategic Assistance
- Assist in market research,
data analysis, and presentation preparation for business reviews.
- Support the Director in strategic
decision-making by providing relevant insights.
- Coordinate with HR,
Finance, and Operations teams on various initiatives.
- Maintain a strong
understanding of the retail industry, competitors, and trends.
5. Office & Project Management
- Oversee office
administration tasks to enhance efficiency.
- Track progress on key
business projects and initiatives.
- Assist in organizing corporate
events, off-site meetings, and team engagements.
Key Skills & Requirements:
- 8+ years of experience as an Executive Assistant,
preferably in the Retail or FMCG industry.
- Strong organizational,
multitasking, and time management skills.
- Excellent verbal and
written communication skills.
- High level of confidentiality,
professionalism, and attention to detail.
- Proficiency in MS Office
(Excel, Word, PowerPoint) and scheduling tools (Google Calendar, Outlook,
etc.).
- Ability to work in a fast-paced,
high-pressure environment.
- Strong problem-solving
and decision-making abilities.
Mail updated resume with current salary-
Email: jobs@glansolutions.com
Satish: 88O2749743
Website: www.glansolutions.com