Position: Client Finance Manager and Accounts Executive

Location: Mumbai

Industry: Healthcare

Experience: 4-8 year

Salary: 6-10 LPA

This position is responsible for financial health check of all client portfolios and serves as a main point of contact for all external/client and internal project financial matters. Client Finance Manager will also maintain the overall integrity of the financial and management reporting process and ensure compliance and specific client requirements.

Routinely perform client project finance health checks reporting

Lead financial meetings with Account Management and Project Management Leads.

Become familiar with client MSA’s terms and ensure billing takes place per terms

Responsible for SOW reviews and staff plans tracking

Create and maintain financial models for budgeting, forecasting, and reporting.

Actively participate in burn meetings to review and manage job budgets ensuring we do not experience cost over-runs and/or write-offs

Responsible for creating monthly fee recs and finalizing it for client signoff

Open jobs and track budgets on non-billable jobs

Ensure all cost and time transfer requests, identified during the meeting, are completed prior to billing and billing is done on timely manner and within client billing deadlines.

Review and analyze utilization reports

Responsible for preparing and analyzing monthly client P&L statements

Manage revenue reporting and recognition.

Assist with training finance team members help to create a high functioning, collaborative finance team.

Responsible for training new hires in finance.

Responsible for educating employees on finance 101 as needed

Streamline finance processes by creating new processes and modifying existing ones as need be

Serve as a client finance manager for external/client and internal teams in performing all project financial activities that are needed for a healthy financial check. 

Keeping track of all payments and expenditures, including payroll, purchase orders, invoices,

statements, etc.

Reconciling processed work by verifying entries and comparing system reports to balances.

Maintaining historical records.

Paying reimbursements to employees by verifying expense reports.

Paying vendors and ensuring payment is received for outstanding credit; generally responding to all vendor inquiries regarding finance.

Preparing analyses of accounts and producing semi-monthly and monthly reports.

Process accounts and incoming payments in compliance with financial policies and procedures.

Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.

Prepare bills and invoices.

Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

Verify discrepancies and resolve clients’ billing issues.

Generate financial statements and reports detailing accounts receivable status.

Ensuring that all payments are sent on time.

Responding to vendor invoices.

Resolving payment discrepancies and disputes on behalf of the company.

Prepare budget, cash flow, and other financial solutions as needed.

Prepare the payroll in the ADP on a semi-monthly basis. Update the CTC data in Excel and track the variances.

Prepare and upload 401k contribution/match on semi-monthly and quarterly basis.

Prepare and maintain the contractors and freelancers’ agreements and build a healthy relationship with contractors and freelancers.

Prepare the SOW projects in NetSuite.

Keep track of expenses incurred on the projects.

Add the credit card expense reports in NetSuite and bifurcate the expenses incurred.

Prepare the Financial Forecast and keep track of the Actual Vs. Budgeted.

Perform data analysis, reporting, and manipulation using Advanced Excel functions and formulas.

 

·      BS/BA in Accounting (preferred) or Finance is required

·      At least five years of working experience in finance or accounting in an hours-based service industry (e.g., advertising/marketing agency)

·      Working knowledge of agency processes

·      Working knowledge of high-volume and complex client billing

·      Proficient in MS Excel and MS Word (pivot tables & macros)

·      Experience with NetSuite is preferred

·      Detail oriented and highly organized

·      Ability to multi-task effectively

·      Ability to take direction and work effectively with leadership 

·      Excellent oral and written communication skills

·      Ability to work effectively in a team environment

·      Must have a positive, energetic attitude and a strong desire to provide excellence.